Wikimedia Brasil

Usuário:Joalpe/Recognition

< Usuário:Joalpe

This is an Application for Chapter or Thematic Organization Recognition (Need to link category once created)

General Instructions for the process are outlined for Chapters and Thematic Organizations. This is a template outlining each of the criteria for becoming a new chapter or thematic organization as outlined in the Affiliates portal. In the templated sections that follow please replace the italicized instructions with your evidence of meeting each of the criteria. Please remember to include descriptive text along with any links shared.

Applicant Background

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History

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Our group was informally created in October 2013 and formally in 2014. The general idea for the creation of the Wikimedia Community User Group Brasil was launched in the context of Wikimania 2013 and Iberoconf 2013. In these events, an assessment of the role a group of Brazilian volunteers in promoting the community and projects in Brazil was made.

We were approved as a Wikimedia user group in December 2013, then de-recognized in April 2018. We were re-recognized in May 2019 and are currently the only Wikimedia affiliate in Brazil.

Leadership

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According to our bylaws, article 17, the bodies of our group:

  • the General Assembly
  • the Board of Directors
  • the Consulting Board
  • the Fiscal Council

The General Assembly is the voting body, that selects the Board of Directors and the Fiscal Council. According to article 19 in our bylaws, the General Assembly is responsible for:

  • Electing the Board of Directors and the Fiscal Council;
  • Removing if needed the Executive Board and the Fiscal Council;
  • Deciding on all matters of the user group, including statutory changes and their dissolution;
  • Working as an appeal body for the decisions and deliberations of the Board of Directors;
  • Deciding on the admission and exclusion of members;

According to articles 30 and 31 in our bylaws:

  • The election of the Board of Directors will take place at an ordinary meeting of the General Assembly of the group.
  • The election of the members of the Board of Directors will be carried out through electoral tickets, by secret ballot and by ballot containing the names of all the members of each ticket, with the indication of the names that will occupy the Presidency, Vice-Presidency and Financial Directorate. The candidates on the ticket with the highest number of votes will be considered elected.

According to paragraph 1 in article 27 in our bylaws:

  • The term of office of the members of the Board of Directors will be four years, and reappointment is allowed.

Members and roles are currently as follows:

Our group has not established a Consulting Board yet. Rules for the Fiscal Council are the same as for the Board of Directors.

Elections are to be organized for the 2021 General Assembly, expected to happen in November. The current Board of Directors and Fiscal Council was elected on November 9, 2017.

Note: Our official bylaws bring personal information from our board members, and access to this document will only be provided upon request and with a justification.

Key Programs and Activities

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WMB featured activities from February to October, 2020.

The following statement is based on our 2020 sAPG final report and refers to our Activities Plan for 2020. A full report for 2020 is available on our 2020 Report of Activities, which includes specific links to each one of the activities that are mentioned in this document.

GLAM outreach

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Poster of some edit-a-thons organized in 2020.

In 2020, the group held 33 events. In these events, we have involved 8 institutional partners: Museu Paulista, Fundação Banco do Brasil, Fundação de Apoio à Universidade de São Paulo, Universidade de São Paulo, Sesc Ipiranga, SBPC, USCS, and Goethe Institut.

In 2020, we organized 24 edit-at-thons held remotely and 2 campaigns, in the form of wikicontests. These campaigns had impressive numbers results [1][2] and are a type of event we expect to keep organizing.

In 2020, institutional partners our group works with have donated 5,459 images to Wikimedia Commons. Uploads were done in the context of these initiatives: Instituto Moreira Salles GLAM-Wiki initiative, Arquivo Nacional GLAM-Wiki initiative, Paulista Museum GLAM-Wiki initiative and Musica Brasilis GLAM-Wiki initiative.

In 2020, we have released four resources to document our processes working with GLAMs:

Education programs

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In 2020, our group's focus has been on the creation of a community of educators and researchers on education, as well as Wikimedians who support education programs. Our strategy has included the organization of monthly meetings (Oficinas Wikimedia & Educação) and direct support to activities.

In 2020, WMB held 7 Wikimedia & Education workshops and participated in 15 different education-related events or presentations. On average, each workshop was attended by 32 people; later views on YouTube videos have doubled and sometimes tripled this total. We have directly supported 12 education programs, bringing together 346 students. The production of subtitles for videos from these workshops was supported by a grant from Creative Commons.

Wikipédia de A a Z brochure

In 2020, we created a revised version of the 2014 "Wikipédia de A a Z" brochure, with the supervision of three university professors. We have printed 1,000 issues of the 2020 brochure, which will be distributed in areas of lower connectivity in Brazil. This is as of today the best outreach document that is available in Portuguese. It is available on Commons. Alternative text on images for this resource was produced with support from a Creative Commons grant.

In 2020, the following videos were produced to support education and outreach activities:

It is also worth noting that activities we organize and support often generate video resources, available on our YouTube channel and Wikimedia Commons.

Community support and outreach

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In 2020, we held six Wikidata Labs. These events were seen 483 times this year in the aggregate, and activities engaged 76 people, including 24 new editors. We also developed nine resources and had nine institutional partners involved: Museu Paulista, Fundação Banco do Brasil, Fundação de Apoio à Universidade de São Paulo, Universidade de São Paulo, Sesc Ipiranga, Goethe Institut, RIDC NeuroMat, Fundação de Amparo à Pesquisa do Estado de São Paulo, and Wikicite. We have also organized the Festa do Wikidata and Wikicite sessions, supported by e-scholarships from Wikicite.

We have sustained a constant process of community communication. In 2020, we reached 65 media appearances of activities promoted by the group. Reports on GLAM activities were systematically reported on the "This Month on GLAM!" newsletter.

Outreach content for Wiki Takes Jundiaí.

Wiki Takes a City has become a tradition in Brazil. We had originally planned to "take" São Luiz do Paraitinga, but for reasons associated with the COVID-19 pandemics we chose a city that provided a better infrastructure for the few volunteers who were selected to take pictures of and map the city. Results are available on the event portal on Wikipedia in Portuguese. It is worth noting that this Wiki Takes was organized in partnership with an independent group of Wikimedians, foto.wiki.br, which is currently applying for recognition as a Wikimedia affiliate.

WLM-Brazil statistics.

The 2020 edition of Wiki Loves Monuments had to be postponed --as in many countries-- but has broken records for Brazil. It has reached its highest number of contributions ever and the highest number of used images.

In 2020, WMB managed to establish new GLAM partnerships with seven new institutions: Biblioteca Carlos Benjamin de Lyra, Biblioteca da ECA and Musica Brasilis, Biblioteca da FAU, Instituto Hercule Florence, Institute of Brazilian Studies and Brasileira para Progresso da Ciência.

WMB has engaged with the global #WikiForHumanRights campaign, by organizing a set of three events with a special focus on refugees.

Relationship with Other Groups

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Our closest partner is Wikimedia Portugal, with which we carry out joint projects and keep a regular interaction.

We have regularly interacted with:

We are in touch with affiliates and community groups from Latin America, though no formal project has occurred yet.

We have also interacted and collaborated with Wikimedia Israel, Wikimedia Medicine, Wikimedia Switzerland, Art+Feminism User Group, Wikimedians in Residence Exchange Network User Group.

In Brazil, we are in constant contact with the following non-affiliated community groups:

Criteria for Recognition

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Every organization that applies for recognition as a Wikimedia Chapter or Thematic Organisation must meet nine criteria:


  1. Diversity of Activities
  1. Planning and Evaluation
  1. External Partnerships
  1. Aligned Mission
  1. Geographic or Thematic Focus
  1. Legal Structure
  1. Open Governance
  1. Active Contributor Involvement
  1. Capacity


In evaluating an applicant against these criteria, the Affiliations Committee is required to confirm that the applicant organization has demonstrated the two-year record of programmatic activity required of all potential Wikimedia chapters by the Board of Trustees, as well as the capacity to successfully carry out programmatic activities and operate as an independent Wikimedia chapter in the future.


Diversity of Activities

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An organization which applies for recognition as a Wikimedia Chapter or Thematic Organisation is required to plan and conduct a variety of different programs and events; to balance online and offline projects; to strive for continuous activity; and to conduct programs and events at least once every two months.


Activities in 2020

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What follows is based on our report of activities for 2020. Activities for previous years are available on our meta page.

Plan
Periodic meetings
International meetings
Partnerships
Education programs
Lectures
Workshops
Resources
Edit-a-thons
#WikiForHumanRights edit-a-thon poster
Campaigns
Training
Talks
Collaborations
GLAMs

Below is a list of all GLAM partnerships in development by the user group in the year 2020, but there is a complete list of WMB GLAM partnerships. Predefinição:Wikidata list

Image Name Founders Inception date Conclusion date Commons category Official page
Interwiki Project of Brazilian National Archive Wiki Movement Brazil User Group
Brazilian National Archives 		Predefinição:Date [6] [7]
GLAM of Department of Historic Heritage of São Paulo City Hall Wiki Movement Brazil User Group
Department of Historic Heritage of São Paulo City Hall
Faculdade Cásper Líbero 		Predefinição:Date Predefinição:Date [8] [9]
RIDC NeuroMat GLAM NeuroMat
Wiki Movement Brazil User Group 		Predefinição:Date [10] [11]
GLAM Museu Paulista Wiki Movement Brazil User Group
NeuroMat
Museu Paulista 		Predefinição:Date [12] [13]
Interwiki Project of Museu Nacional Wikipedia community
Wiki Movement Brazil User Group 		Predefinição:Date [14]
Museum of Archeology and Ethnology of USP Wiki Movement Brazil User Group
NeuroMat
Museum of Archeology and Ethnology of the University of São Paulo 		Predefinição:Date [15] [16]
Wikiprojeto do Museu Histórico Nacional Wiki Movement Brazil User Group
NeuroMat 		Predefinição:Date [17] [18]
GLAM of Belgian Heritage in Brazil Wiki Movement Brazil User Group
Belgian heritage in Brazil 		Predefinição:Date Predefinição:Date [19] [20]
GLAM Eliseu Visconti Wiki Movement Brazil User Group
Eliseu Visconti Project 		Predefinição:Date [21] [22]
GLAM of the Historic Archive of Guarulhos Wiki Movement Brazil User Group
Historical Archive of Guarulhos 		Predefinição:Date [23] [24]
GLAM Fundação Casa de Rui Barbosa Wiki Movement Brazil User Group
Fundação Casa de Rui Barbosa 		Predefinição:Date [25] [26]
IMS GLAM project Wiki Movement Brazil User Group
Instituto Moreira Salles 		Predefinição:Date [27] [28]
Wiki Takes Jundiai Wiki Movement Brazil User Group Predefinição:Date Predefinição:Date [29] [30]
Bibliotecas da USP GLAM project Wiki Movement Brazil User Group
Biblioteca da ECA
Biblioteca Carlos Benjamin de Lyra
FAUUSP Library 		Predefinição:Date [31] [32]
GLAM Musica Brasilis Wiki Movement Brazil User Group
Musica Brasilis Project 		Predefinição:Date [33] [34]
GLAM Instituto Hercule Florence Wiki Movement Brazil User Group
Hercule Florence Institute 		Predefinição:Date [35] [36]
GLAM Instituto de Estudos Brasileiros Wiki Movement Brazil User Group
Institute of Brazilian Studies of the University of São Paulo 		Predefinição:Date [37]

Predefinição:Wikidata list end

GLAM process documentation

Our outreach activities are systematically reported on This Month in GLAM

Development
Research on the group
Policy

Activities Plan for 2021

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What follows is based on our Activities Plan for 2021.

Strategy

The WMB has worked with a multidimensional approach to strategy, focusing on elaborating comprehensive plans for specific areas. We expect this approach to lead up to a consolidated strategic document in the near future.

The Diversity Strategic Plan was drafted in 2019, reviewed during the 2020 General Assembly, and is under implementation. An annual assessment will be made by the WMB Diversity Committee.

In 2021, the Strategic Communications Plan drafted in 2020 will be implemented and adjusted to enhance community engagement and support. Assessments will be made after six and twelve months of implementation by the WMB Communications Committee.

Our group will work in 2021 on consolidating three other strategic plans: Governance, Internal management and Sustainability.

Campaigns
Objectives Activities Metrics
  • Reach and ilustrate spaces that aren’t normally portrayed in Wikimedia projects in Portuguese to engage people and communities from different backgrounds
  • Achieve partnerships with city governments, cultural centers and local institutions to improve free knowledge coverage
  • Diversify the partners network and resources to promote more access to the activities lead by WMB
 Wiki Loves Monuments
  • 150 participants
  • 100 new registered editors
  • 10.000 media files uploaded to Commons
  • Reach 10.000 monuments in Wikidata
Wiki Loves Bahia
  • GLAMs
    • Outreach to 300 cultural institutions
    • At least 75 pictures of GLAM institutions uploaded after outreach
    • At least 50 Wikidata items improved on GLAMs
    • At least 5 GLAM partnerships
  • Photocontest
    • Outreach to 500 public schools
    • At least 25 schools involved in photo contest
    • At least 500 images contributed
  • Wikicontest and edit-a-thons
    • At least 4 activities
    • At least 200 participants
    • At least 500 entries created/improved on Wikipedia in Portuguese
  • Education programs
    • At least 5 education programs launched
    • At least 70 participants
Wiki Takes
  • 2 events in distinct cities
  • 2 mapping activities
  • 2 Wikipedia trainings for the local communities
  • 40 participants
  • 80 articles created/improved in Wikipedia
  • 100 items created/improved on Wikidata
  • 4.000 media files uploaded to Commons
Wikicontest
  • 1 campaign
  • 1 resource for newcomers
  • 500 entries created/improved on Wikipedia
  • 1 full report on the event activities and discussions to be provided for the community
  • 1 strategic discussion on the role of the Brazilian community in the open knowledge infrastructure
Risk assessment
  • Lack of interest in the event;
  • Limitation of mobility in cities due to health policies might lower contributions and participation;
  • Unforeseen problems on transportation of people and resources;
  • Problems with internet connection in distant areas and without resources.
Events
Objectives Activities Metrics
  • Promote a healthy environment in which to bond with other member, groups, and chapters from the Lusophone community and discuss activities and projects;
  • Strengthen WMB unity through social events and discussion spaces, as this helps align objectives and improve communication and debate skills
 Lusophone Wiki Party
  • 40 participants
Wikidata Birthday
  • 20 participants
Offline general assembly
  • 12 participants
  • 2 of the 5 Brazilian regions represented at least
  • 1 full report on the event activities and discussions to be provided for the community
  • 1 strategic discussion on the role of the Brazilian community in the open knowledge infrastructure
Meetups with the community and partners
  • 2 meetings with WMB partners
International conferences
  • 2 international trips
  • 1 international conference attended
  • 1 presentation at an international conference
WikidataCon 2021
  • at least 50 people directly engaged in the event
  • at least two partners
  • capacity building for the team on organizing international conferences
Risk assessment
  • Lack of interest in the event;
  • Lack of presence due to mobility restrictions determined by local authorities.
  • Limitations on travels;
Outreach & Education
Objectives Activities Metrics
  • Provide resources in Portuguese in different media formats (printed, videos etc) for teachers and professors;
  • Support activities from education programs throughout Brazil, such as debate educational activities with professors, help with Outreach Dashboard, Mbabel and other tools, create tutorial materials for students etc;
  • Develop a welcoming and healthy environment for people from different backgrounds to equally have the opportunity to participate on and lead projects in the community;
  • Effectively communicate the local and broad Wikimedia community on WMB's projects and activities through different channels, such as monthly newsletters and blog posts on our website;
  • Increase the number of active members to keep activities running - and if not possible to expressively expand the community, at least maintain the current number of people active on projects, so no one is overloaded with too much work and gets worn-out;
  • Improve the Global South perspective representation on documentation of GLAM Wiki activities by producing a guiding documented and publicly available strategic plan with the Brazilian Wikimedia community and partners (GLAM professionals, open knowledge activists, scholars);
 Education programs & workshops
  • 12 events
  • 400 participants
Training workshops & edit-a-thons
  • 20 events
  • 360 participants
  • 1000 items, files and articles created or improved
  • Systematic publicity and reporting on activities to be provided to the community
  • At least 1 detailed documentation of WMB's edit-a-thons processes published on community channels
Uploads in continuous flow
  • 15,000 files uploaded on Commons
  • 10,000 itens uploaded/enhanced to Wikidata;
Process documentation
  • Produce 2 detailed documentations on our GLAM-Wiki processes, educational programs and or events
  • 8 printed or video resources to support the community
Organic communications
  • At least 10 monthly reports on community channels
  • At least 6 media appearances of activities promoted by WMB
  • Usage of village pumps/mass message to recurrently inform the community
  • At least one communication via social media (Facebook, Twitter, Instagram and/or LinkedIn) per activity/project
  • Organization of a monthly communications calendar
  • Evaluation of Communications Strategic Plan after 6 months of implementation
Partnerships
  • 5 new formal institutional partnerships
  • 2 partnerships with institutions outside the Rio de Janeiro-São Paulo axis (independent on the Wiki Loves Bahia goals)
  • Support of programs/activities of at least 5 different institutions and organizations
Risk assessment
  • Dependency on external actors, such as educators and universities agendas.
  • External actors and politics affecting
  • We need to be very cautious about messages we convey;

Planning and Evaluation

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An organization which applies for recognition as a Wikimedia Chapter or Thematic Organisation is required to set specific goals and targets for programs, projects, and events before executing them; to measure the results of programs, projects, and events against those targets; and to report on those results to the Wikimedia Foundation and the wider Wikimedia movement.


Planning

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Our planning process is currently based on strategic compass points and annual activities plan.

Strategic plans include:

  • Diversity Plan
  • Strategic Communication Plan (pilot implementation in 2021)
  • Management Plan (under development, expected to be ready in 2021)
  • Governance Plan (under development, expected to be ready in 2021)
  • Sustainability Plan (to be developed)

Strategic plans provide a direction for annual plans. Annual plans are built cooperatively among group members and approved during the General Assembly. For reference:

Plans of activities orient the development of our annual plan grant requests for the Wikimedia Foundation. For reference:

Evaluation

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Each and every programmatic activity of our organization is reported and communicated. Report occurs on an management control table and on our meta page. The control table is not open to the public, as it may have personal information on partners we have worked with, but access may be made available upon request and justification. Communication occurs to external outlets --such as our social media-- and on wiki.

Report and community communication are fundamental aspects of evaluation, as they provide transparency and accountability to stakeholders.

Individually, programs are assessed according to expected results and taking into account risks. Expected results and risk assessment are available on our annual grant reports: for reference, one may check the final report for 2020.

Metrics are computed publicly --i.e., our Outreach Dashboard campaign.

External Partnerships

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An organization which applies for recognition as a Wikimedia Chapter or Thematic Organisation is required to engage in programmatic partnerships with external groups and organizations (for example, cultural, academic, or government institutions, and so on) to promote the Wikimedia movement and to add and improve content on Wikimedia projects.


WMB is a member of:

A milestone in our activity alongside open-knowledge organizations has been the participation of the civil society mobilization to make pressure against bills that would harm the Wikimedia ecosystem. This activity was done with the support of the WMF Legal Team and led to proposing specific amendments to a bill to exclude Wikimedia projects from regulatory policies. This document provides a rationale for our role in this mobilization.

Below is a list of all GLAM-Wiki partnerships in development by the user group. Details on each case --such as ratification document, scope of program, participants and results-- are available on the partnership link.

Predefinição:Wikidata list

Predefinição:Wikidata list end

Other partnerships --for instance, with research agencies and educational institutions-- are systematically documented on our annual reports.

Aligned Mission

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An organization which applies for recognition as a Wikimedia Chapter or Thematic Organisation is required to have a mission similar to the mission and vision of the Wikimedia Foundation, and to adhere to the guiding principles of the Wikimedia Foundation and the Wikimedia movement.


As written on our meta page, our mission is to: "To provide solutions that increase the number and improve the quality of pertaining reliable information in the Wikimedia projects, planning and executing activities that are in accordance to the scope and principles of the Wikimedia movement."

Geographic Focus (Chapters) / Thematic Focus (Thematic Organizations)

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An organization which applies for recognition as a Wikimedia Chapter must be based in a single country or region; cannot be based in a country or region where a chapter already exists; and is expected to focus its activities in that region.


An organization which applies for recognition as a Wikimedia Thematic Organisation must have a clearly defined cultural, linguistic, or thematic focus; and is expected to structure its activities around that focus.


Our organization is based in Brazil and is currently the only Wikimedia affiliate to work in this country. This information is documented on our page on meta and may also be verified on our bylaws.

Note: Our official bylaws bring personal information from our board members, and access to this document will only be provided upon request and with a justification.
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An organization which applies for recognition as a Wikimedia Chapter or Thematic Organisation is required to be a legally incorporated entity; to be a non-profit organization (or have an equivalent legal status in its home jurisdiction); to be legally independent from the Wikimedia Foundation; and to follow all applicable laws and regulations.


Note: Our official bylaws bring personal information from our board members, and access to this document will only be provided upon request and with a justification.

Open Governance

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An organization which applies for recognition as a Wikimedia Chapter or Thematic Organisation is required to operate under a set of governing documents (such as bylaws) which have been approved by the Affiliations Committee; to allow new members to join; and to have a governing body that is elected by and responsible to their members.


Our group alternates between open meetings --which are communicated widely and may be attended by anyone interested in knowing us-- and member-only meetings.

A membership form is always available on our meta page. Applications are assessed at least once a year.

Note: Our official bylaws bring personal information from our board members, and access to this document will only be provided upon request and with a justification.

Active Contributor Involvement

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An organization which applies for recognition as a Wikimedia Chapter or Thematic Organisation is expected to involve at least 20 active Wikimedia contributors (individuals with at least 300 contributions to a Wikimedia project under a registered account that has existed for at least 6 months and is in good community standing).

Our membership is systematically reported on this page. All members listed have at least 300 contributions to a Wikimedia project under a registered account that has existed for at least 6 months and are in good community standing. We receive applications in a constant flow and assess them at least once a year, normally at the General Assembly.

The image on this section provides the evolution of our membership size since 2017, when we became a nonprofit entity according to the Brazilian law.

As of May 2021, our members were:

Capacity

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An organization which applies for recognition as a Wikimedia Chapter or Thematic Organisation is required to demonstrate capacity to meet future responsibilities and expectations (such as organizing programs and activities; recruiting volunteers and obtaining funding; maintaining compliance with legal obligations, chapter and grant agreements, and movement best practices; and so on).


Rationale for Recognition

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An organization which applies for recognition as a Wikimedia Chapter or Thematic Organisation is required to clearly articulate how recognition will enhance its ability to further the charitable mission of the Wikimedia Foundation and the global Wikimedia movement.


Wiki Movimento Brasil is a user group that operates as a chapter. We are a national organization, with a strong community base in several Brazilian cities and in a wide variety of Wikimedia projects. We currently have a professional team. We have been active since 2013 and more recently have been the recipient of several WMF grants, including three sAPGs, for activities in 2017, 2020 and 2021. We lead a diverse pool of activities, including massive education courses and large GLAM-Wiki initiatives.

We have been a contributor in the global Wikimedia movement. In 2021, we will co-organize with WMDE our first international conference, WikidataCon. We have played leading roles in movement governance discussions and global meetings (i.e., Wikimania, GLAM-WikiCon).

Today, Wiki Movimento Brasil contributes to a stable environment in Brazil. We have productive relations with unaffiliated Wikimedia groups, which we have supported and eventually guided.

We understand that our progress will be hindered if we do not get "tagged" as we really are, a chapter, though we are also confident the distinction between chapters and user groups is not as relevant as it used to be. Anyhow, to consolidate the position of our affiliate is especially important in circumstances in which we as a movement are moving towards building a stronger representation from the Global South.

Application Progress

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Stage Status
In Planning - New Application  Y
In Progress - Bylaws Submitted
In Progress - Bylaw Revisions & Application Completion
In Progress - Committee Review
In Progress - Recommendation Drafting
In Progress - Recommendation Submitted
Complete - Application process complete


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